What to enter firstPiece name, brand, category, size, condition, status, purchase price, and one clear photo are enough to create a useful first record. Fill the remaining fields only when they help you.

How to use the inventory spreadsheet

  1. Download the CSV and open it in Numbers or Excel, or use File → Import in Google Sheets. Choose comma-separated columns if your spreadsheet asks for a separator.
  2. Replace the sample row with one item you own. Keep model and reference numbers as text so leading zeroes are preserved. State the size system, such as US or EU, where it matters.
  3. Put a file path or private storage reference in receipt_location. Use photo_location for your photo folder or file reference; a CSV stores text, not embedded photos or receipt files.
  4. Leave unknown costs and market ranges blank. Zero means zero, not “I have not checked.” Enter a currency code such as USD in the currency column, and keep different currencies separate when adding totals.
  5. Save the working spreadsheet in its native format if you add formulas or formatting. Keep a separate CSV copy when you need a portable data export.
Example, not a valuationFor a bag record, replace “Example brand” with the brand on your item, enter its exact model and size, and describe its actual condition. Keep the market range blank until you have comparable evidence. The sample row is not a real piece or a recommended price.

This is a standalone spreadsheet template, not a file format for importing into Pieces. Keep private receipts and photo folders private when sharing the sheet.

The fields and why they matter

IdentityBrand, exact model, reference, category, color, and material prevent neighboring products from being mixed together.
VariationSize, condition, edition, and included accessories can change the relevant comparison.
OwnershipPurchase price, date, and source preserve cost basis without overwriting it with a changing estimate.
EvidenceMarket low, market high, check date, and evidence notes make every estimate reviewable.
LocationA storage field helps with pieces kept across closets, boxes, safes, or homes.
PrivacyA visibility field makes the intended public/private state explicit before anything is shared.

Photo checklist

  • Capture the entire piece in even light.
  • Add close-ups of reference numbers, labels, hallmarks, or distinctive hardware when relevant.
  • Keep receipts and private provenance documents separate from public-facing photos.
  • Use stable file names that match the inventory record.

Do not confuse an inventory with an appraisal

An inventory is a record of what you own. A market estimate is a reading of public evidence at a point in time. An appraisal is a professional opinion prepared for a defined purpose. The National Association of Insurance Commissioners recommends photos and categorized records for a home inventory, but your insurer or appraiser decides what documentation is required for coverage or a claim.

References